Save Big 💵 with the Guest Role from SmartSuite

Understanding the Power of SmartSuite Guest User Roles

In today's rapidly digitizing business environment, collaboration is critical for success. However, the cost of software collaboration tools can sometimes be prohibitive for small businesses or those working with tight budgets. This is why it is noteworthy to highlight that not all tech tools are designed with a per-seat charge. In fact, our preferred no-code tool, SmartSuite, offers a unique guest user role that can save you a heap of money, especially if you work with partners in limited capacities.

Our post today will delve into the value of the guest user role within SmartSuite and how it can significantly reduce your software expenditures while ensuring seamless collaboration.

The Edge with SmartSuite Guest User Role

Unlike the majority of software services on the market that charge on a per-seat basis, SmartSuite offers free guest user roles. While these roles do come with some limitations, they still offer significant functionality. Users in the guest role can participate fully in collaboration without causing an uptick in your software expenses.

This role is particularly effective if you engage with contractors or partners whose access to your internal information is minimal. They can contribute their expertise, partake in discussions, and complete assigned tasks without impacting the security or integrity of your core data.

A Look at SmartSuite's Pricing Structure

Before discussing how to navigate a guest user role, it is crucial to explain SmartSuite's pricing structure. Each plan comes with a specified number of guest users—the more seats you pay for, the more guest users you can bring on board. For instance, with the team plan, you get an extra guest user for each paid team member. This setup makes collaboration much more affordable.

Whether you're a small team of 10 or a larger group of 50, SmartSuite's guest user role is designed to accommodate efficient collaboration without cost worries. As you scale the plans, the number of guest users available increases. With the enterprise plan, for example, you get five guest users per user.

Please note: While guest user roles are fantastic, they do come with certain restrictions. These restrictions are manageable, but present nonetheless.

Leveraging The Guest User Experience

Here's how this works: to enable collaboration with a contractor, you assign them tasks or projects. They can then see these assigned tasks and projects, but they cannot see any other information beyond this. They can also chat with team members who have access within SmartSuite.

In essence, guest users can only see tasks assigned to them, making data security an integral part of the process.

The interaction between the admin and the guest user allows for smooth collaboration without breaching company security. All parts of the process, from task assignment to project completion, happen within the confines of SmartSuite.

Guest User Role: A Key to Effective Collaboration

The guest user role is indeed a game-changer, particularly for startups and small-to-medium enterprises looking for cost-effective collaboration software. With SmartSuite, you get an all-in-one solution that saves you money while ensuring fluid teamwork.

Remember, the extent of usage of your guest user accounts depends on your SmartSuite plan and the number of paid users on your team. But regardless of these limitations, one thing is certain: Using SmartSuite’s guest user role will revamp how you collaborate at work and help ensure productive engagements with your team and partners.

Want to learn more or need help setting up something similar for your business? Reach out to us! Our team of experts is always ready to assist.

In Conclusion

SmartSuite’s guest user role can be an effective and budget-friendly solution for businesses looking for collaborative tools. Not only does it ensure seamless interaction between teammates and external contractors, but it also maintains a firm guard on your vital data. Furthermore, it eliminates the need for additional spend on seats that are not regularly required. So go ahead, explore this underrated feature, and make the most out of your SmartSuite subscription!

As always, we encourage you to leave questions or any related topics you’d like us to cover. And don’t forget, whether you’re currently utilizing SmartSuite or are considering it, our team is here to ensure you get the most out of your no-code tools.