How to Track Time in Airtable ⏲️ Replace Harvest & Toggl
Feb 03, 2025Transform Your Workflow with Airtable: A Comprehensive Guide on Time Tracking and Automations
Time tracking and automation have been revolutionized to improve productivity and efficiency, thanks to Airtable; a no-code tool that is rapidly emerging as a cost-effective solution for businesses. With its recent introduction of an innovative feature to manage time simply inside automations, Airtable is perfectly suited to function as an efficient time tracking application.
What Is Airtable and How Is It Beneficial?
Airtable is a cloud-based software platform that blends a traditional spreadsheet with a database. It is recognized for its flexible features that allow users to organize anything, with anyone, from anywhere. With its introduction of time management, Airtable's exceptional capabilities have been enhanced, transforming it into a compact time tracking application. This feature is a game-changer as it allows users to replace time tracking tools like Harvest and Toggl from their business tech stack and rely solely on Airtable for time management. With the addition of these features, it is easier than ever to keep track of precise time spent on various projects, making productivity and time management accurate and efficient.
How Does Airtable Work?
Airtable works by creating 'bases,' each acting as its own separate database, made up of different 'tables,' which is essentially a spreadsheet. For efficient time tracking, the user creates two tables: 'Projects' (or similar based on your requirements) and 'Time Tracking.' The 'Projects' table contains all the different projects, while the 'Time Tracking' table records the start and end times against each project. For example, when working on 'Project 1,' you can record a 'Start Time' in the 'Time Tracking' table. Once done, you can record an 'End Time.' The platform can then calculate the duration spent on the project, providing a transparent system for accurate time management and proper billing.
Advanced Applications with Airtable
The new feature that allows access to time inside of your Airtable automations expands its functionality even further. In automations, independent of your chosen trigger, the new feature allows the access to a specific time. This feature proves exceptionally beneficial when you intend to track time against various projects. In the automation settings, you can set a trigger. This trigger can be any event, like scheduling a new task. When this event transpires, it prompts an action, like sending an email or adding a new task. The system then captures the exact time this action took place. In the context of time tracking, when a user starts a project and initiates time tracking, Airtable triggers the automation, capturing the start time. This 'Start Time' will be recorded and linked with the project. When the user ends the project, Airtable similarly captures the 'End Time.' By calculating the time duration between the 'Start Time' and 'End Time,' Airtable can calculate the exact time spent on that project.
Conclusion
The newly released time tracking feature of Airtable is a game-changer in workflow management. It simplifies the job of tracking time spent on various projects in a more organized and streamlined manner, revolutionizing the concept of project management. With simple integration into existing workflows, hassle-free and accurate time tracking has become a reality with Airtable. The potentials of leveraging Airtable for time tracking in your organization are vast, and now is the perfect moment to explore these features further and make the most of them.
Free Automation Training!
Learn how to build no-code automation and stop doing the same repetitive tasks!
We hate SPAM. We will never sell your information, for any reason.